Create Tax Payment

You use the Create Tax Payment page when creating a U.S. state or federal tax payment.

Batch Information

The details in the Batch Information section apply to the entire payment.

Detail	Description
Company Entry Description	A brief description of the payment in ten or fewer characters The entered text displays on the Payment Center page in the Transaction Name/Reference column for pending or processed ACH payments.
Originating Account	The account from which the payment originates
Originating ACH Company ID	The code that identifies the originator A company account can have multiple ACH company IDs. When this is the case, the page provides a list from which a company user can select the ID that should be used for the payment.
Company Discretionary Data	Additional information to identify the transaction This field must not exceed 20 characters in length. You can use this to include a description of the payment, an employee name, a vendor number, or a combination of transaction details.
Offset Creation Level	Indicates how settlement records should be generated for the batch Options are as follows: Batch level offset – One offset created for the batch, which includes all recipient entries Transaction level offset – Individual offset records created for each recipient entry Note: This option appears only when your company is configured for balanced ACH files.
Effective Date	The date on which you want the payment settled for all recipients in the batch The standard effective date is supplied, but the date may be changed by typing it or selecting it from the calendar. Be sure to allow enough time for processing. The system checks the following conditions to determine whether an entered date should be allowed: Non-processing days – The effective date must allow for a send date that is a business day (processing day) for the financial institution. Note that the processing schedule may vary according to the payment type. Minimum lead time – Transactions must be scheduled either one or two days before the effective date, depending on whether the payment is a credit, debit, or mixed batch. Future-dating restrictions – The financial institution may restrict the number of days into the future that a payment can be scheduled. Allowance for same-day settlement – For payments that both originate and settle within the financial institution, the effective date can be the same as the current date.
Frequency	How often the payment should be made If a single, non-recurring payment, select One Time Only. If a recurring payment, select Recurring, and make a selection for each of these options: Recurring Schedule – Select a payment schedule from the list. Weekend/Holiday Schedule – For weekend or holiday payments, select either previous day or next processing. Number of Payments – Select one of the payment options. See also About Recurring Payments
Workflow	Options for the final steps in the workflow The options are as follows: Save as Template – Saves the information on this page as a template Approve on Submit – Approves the payment automatically when you submit it Confidential – Indicates that the payment should be visible only to users who are entitled to manage confidential batches: The user entitlement that enables a user to mark new payments as confidential also enables the user to view payments that have been already marked as confidential. If the payment is created from a template that is marked as confidential, then the payment is also confidential. This setting cannot be modified regardless of a user's entitlements. Note: This option appears only when your company is configured for balanced ACH files.

Recipients

You can create new recipients by selecting them from a list or by importing the information from a file. After adding one or more recipients to the payment, the list displays the following details and options for each recipient.

Column	Description
Recipient Name	The government authority that will receive the tax payment
Recipient ID	The two-character SEC code for the state or F for Federal
Bank ID	The bank routing number of the account
Tax Authority Code	The two-character SEC code for the state or F for Federal
Account Number	The number of the recipient's account
Account Type	The type of account: Checking Savings Loan
Amount	The amount of child support withheld for this pay period, which is being paid to the authority.
Credit	Displays "Credit" to indicate the payment as a credit transaction Note: Tax payments are always credits to the recipient's account, where the recipient is a state tax authority or the Federal government.
Disc. Data	Discretionary data is an optional code specific to the originating financial institution that enables specialized transaction handling. This field is two characters. Depending on the needs of the originating financial institution, it can either hold a single two-character code or two distinct one-character codes.
Status	Indicates the status as one of the following: Active – The transaction is active, that is, not on hold and not prenoted Hold – The transaction is on hold for the recipient, while other payments in the batch can be processed Prenote Expire On – The entry is a prenote entry to be sent to the recipient before any actual transaction Note: If the recipient is saved to the master list, a prenote status will prevent the recipient from being available for other payments until the prenote has expired. Click the Set All button to quickly change all the recipient transactions to the same status.
Addenda	Each recipient requires an addendum. To specify recipient details and follow the format required by the tax authority, click Add Addenda. For more information, see Tax Addenda.
Remove	To remove the recipient, click (the Delete Icon).