Pay Taxes

The Pay Taxes page allows you to pay taxes to a specified tax authority.

Transaction Description

Brief description of the payment transaction

Account

The account from which the payment originates in the format:
Account nickname – Account number

Select it from the list.

ACH Company ID

If the account has only one ACH Company ID associated with it, this field does not appear.

If the account has more than one ACH Company ID associated with it, select the appropriate ACH Company ID from the list.

Settlement Options

This field only appears if the account is configured for balanced files.

If it appears, select the appropriate settlement option:

  • Credit this account once as a single transaction
  • Credit this account as an individual transaction for each recipient
Effective Date

The date on which you want the payment settled for all recipients in the batch

The standard effective date is supplied, but the date may be changed by typing it or selecting it from the calendar.

Be sure to allow enough time for processing. The system checks the following conditions to determine whether an entered date should be allowed:

  • Non-processing days – The effective date must allow for a send date that is a business day (processing day) for the financial institution. Note that the processing schedule may vary according to the payment type.
  • Minimum lead time – Transactions must be scheduled either one or two days before the effective date, depending on whether the payment is a credit, debit, or mixed batch.
  • Future-dating restrictions – The financial institution may restrict the number of days into the future that a payment can be scheduled.

Allowance for same-day settlement – For payments that both originate and settle within the financial institution, the effective date can be the same as the current date.

Frequency

How often the payment should be made:

  • If this is a single, non-recurring payment, select One Time Only.
  • If creating a recurring payment, select Recurring, and then specify details about the recurring payment in the three fields that appear.
Recurring Schedule

Select the timing for the payment from the list, for example every week, every month, or every six months

Weekend/Holiday Schedule

Select which action to take if the payment falls on a weekend or holiday:

  • Move payment to the next processing day
  • Move payment to the previous processing day
Number of Payments

How long to continue future payments

  • Continue until further notice – Payment is repeated indefinitely until stopped
  • Send ___ total payments – Specify a number of payments
  • End on this date – Specify a date for the last payment
Workflow

Option for the final step in the workflow:

Save as Template – Saves the information on this page as a template

Recipients

To add a recipient for the payment, choose one of these options:

  • Select Existing – Clicking this button displays the Select Recipient overlay, where you can select recipients for the payment.
  • Import From File – Clicking this button displays the Import Recipient overlay, where you can select an import profile.

After selecting or importing recipients and leaving the overlay, the populated recipients area appears.

Filter

This area helps search for a subset of the available data.

From the list, select any or none of the options. Show All is the default.

In the search field, enter the criteria you want to use to focus the search, and click the magnifying glass icon. The search results appear on the page.

Recipient Name

The government authority that will receive the tax payment

Recipient ID

The two-character SEC code for the state or F for Federal

Bank ID

The bank routing number of the account

Tax Authority Code

The two-character SEC code for the state or F for Federal

Account Number

The number of the recipient's account

Amount

The amount of child support withheld for this pay period, which is being paid to the authority.

Status

One of these statuses:

  • Active – The transaction is available for processing, that is, not on hold and not prenoted
  • Hold – The transaction is not available for processing, due to some problem or delay. Other payments in the batch can be processed.
  • Prenote Expire On – The entry is a prenote entry to be sent to the recipient as preparation for an actual transaction
Note: If the recipient was selected from the master list, a prenote status will prevent the recipient from being available for other payments until the prenote has expired.
Prenote Expires On

The date the prenote expires

Set All

Click the Set All button to quickly change all the recipient transactions to the same status.

Addenda

Additional information required for the tax payment

Add Addenda

Each recipient requires an addendum. To specify recipient details and follow the format required by the tax authority, click Add Addenda.

Remove

To remove the recipient, click (the Delete Icon).

Number of Recipients

Total of all recipients not on hold

Total Payment

Total of all values in the Amount column not on hold

To continue to a preview screen where you can review your input before submitting it, click Continue.

To save your input before you finish all input, click Save Incomplete.

Parent topic: Create ACH Payment