Create Child Support Payment
The Create Child Support Payment page lets you create a child support payment.
Batch Information
The details in the Batch Information section apply to the entire payment.
- Company Entry Description
- A brief description of the payment in ten or fewer characters.
- The entered text displays on the Payment Center page in the Transaction Name/Reference column for pending or processed ACH payments.
- Originating Account
- The account from which the payment originates.
- Originating ACH Company ID
- The code that identifies the originator.
- A company account can have multiple ACH company IDs. When this is the case, the page provides a list from which a company user can select the ID that should be used for the payment.
- Company Discretionary Data
- Additional information to identify the transaction.
- This field must not exceed 20 characters in length.
- You can use this to include a description of the payment, an employee name, a vendor number, or a combination of transaction details.
- Offset Creation Level
- Indicates how settlement records should be generated for the batch.
- Options are as follows:
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- Batch level offset – One offset created for the batch, which includes all recipient entries
- Transaction level offset – Individual offset records created for each recipient entry
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Note: This option appears only when your company is configured for balanced ACH files.
- Effective Date
- The date on which you want the payment settled for all recipients in the batch.
- The standard effective date is supplied, but the date may be changed by typing it or selecting it from the calendar.
- Be sure to allow enough time for processing. The system checks the following conditions to determine whether an entered date should be allowed:
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- Non-processing days – The effective date must allow for a send date that is a business day (processing day) for the financial institution. Note that the processing schedule may vary according to the payment type.
- Minimum lead time – Transactions must be scheduled either one or two days before the effective date, depending on whether the payment is a credit, debit, or mixed batch.
- Future-dating restrictions – The financial institution may restrict the number of days into the future that a payment can be scheduled.
- Allowance for same-day settlement – For payments that both originate and settle within the financial institution, the effective date can be the same as the current date.
- Frequency
- How often the payment should be made:
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- If a single, non-recurring payment, select One Time Only.
- If a recurring payment, select
Recurring, and make a selection for each of these options:
Recurring Schedule – Select a payment schedule from the list.
Weekend/Holiday Schedule – For weekend or holiday payments, select either previous day or next processing.
Number of Payments – Select one of the number of payment options.
See also About Recurring Payments
- Workflow
- Options for the final steps in the workflow:
- The options are as follows:
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- Save as Template – Saves the information on this page as a template
- Approve on Submit – Approves the payment automatically when you submit it
- Confidential – Indicates that the payment should be visible only to users who are entitled to manage confidential batches:
The user entitlement that enables a user to mark new payments as confidential also enables the user to view payments that have been already marked as confidential.
If the payment is created from a template that is marked as confidential, then the payment is also confidential. This setting cannot be modified regardless of a user's entitlements.
Recipients
You can create new recipients by selecting them from a list or by importing the information from a file. After adding one or more recipients to the payment, the list displays the following details and options for each recipient.
- Recipient Name
- The child support authority that will be recipient of the payment.
- Recipient ID
- The two-character state code of the child support authority.
- Bank ID
- The bank routing number of the account.
- Child Support Authority Code
- The abbreviation for the child support authority.
- For example, NC is the abbreviation for the state of North Carolina.
- Account Number
- The number of the recipient's account.
- Account Type
- The type of account:
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- Checking
- Savings
- Loan
- Amount
- The amount of child support withheld for this pay period, which is being paid to the authority.
- Credit
- Displays "Credit" to indicate the payment as a credit transaction.
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Note: Child support payments are always credit transactions.
- Disc. Data
- Discretionary data is an optional code specific to the originating financial institution that enables specialized transaction handling.
- This field is two characters. Depending on the needs of the originating financial institution, it can either hold a single two-character code or two distinct one-character codes.
- Status
- Indicates the status as one of the following:
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- Active – The transaction is active, that is, not on hold and not prenoted
- Hold – The transaction is on hold for the recipient, while other payments in the batch can be processed
- Prenote Expire On – The entry is a prenote entry to be sent to the recipient before any actual transaction
- Click the Set All button to quickly change all the recipient transactions to the same status.
- Addenda
- Additional information required for Child Support payments.
- To add the addenda information, click Add Addenda.
- For details on the overlay that appears, see Child Support Addenda.
- Remove
- To remove the recipient, click (the Delete Icon).